Follow-Up Letter Template

Your first and last name
Mailing Address
City, State ZIP
Telephone Number(s)
Email Address

Current Date

Prospective Employer
Professional Title
Company Name
Mailing Address

Dear (Address formally—Mrs., Mr., Professor, etc.—unless you were instructed to use first name):

In the first paragraph, you should remind the recipient of your interview that took place, along with the date. You can also include a little bit of information on what was discussed or key things that will help remind the reader of that particular interview and the position you applied for.

In the body of the letter, tell the employer that your interest in the company still remains high. Reiterate your strengths briefly and how you would be an asset to the company. Also include that you would like to be contacted on the company's decision, whether or not you are offered the position.

In the closing, thank the reader for his or her time and state a specific action statement. For example, I will call your office on Tuesday afternoon to talk about the next steps. Be clear that you are flexible in meeting again.

Sincerely,

Your signature in blue or black ink

Your printed name

Extra Tips:

• Vary your methods of communication. Follow up by phone and/or email.
• Enclose an industry article or make mention of a current event that you think would be of interest to the recipient.
• Don't be shy about touching base every week or two—or ask the decision maker to offer you a timeframe for keeping in touch.
• A general rule is the more aggressive the field, the more aggressive you should be when applying for that job position.